Executive Administrative Assistant & Project Coordinator (hybrid/remote in NC), Statesville

Executive Administrative Assistant & Project Coordinator (hybrid/remote in NC)

New Yesterday

Job Details

Job Location
Statesville, NC

Remote Type
Hybrid

Position Type
Full Time

Education Level
4 Year Degree

Travel Percentage
Up to 25%

Job Shift
1st shift (days)

Executive Administrative Assistant & Project Coordinator (hy

Why you would want to work on our team...

OUR MISSION:

To be the #1 service organization in the athletic industry.

OUR PURPOSE:

We exist to energize and galvanize teams and communities.

OUR VISION:

To be our customers most trusted partner for fast, high quality, thoughtful solutions.

OUR VALUES:

Humility, Team, Hunger, Ownership & Agility.

Our benefits package includes:

Medical, Dental, Vision, Short- and Long-Term Disability, Life Insurance

FSA

Paid Vacation, Paid Holidays, Floating Holiday, and Paid Sick Time

401(k) Plan, with annual Company Contribution

Discounts on Momentec Brands products (formerly ASB and FSG brands)

Clean work environment with a casual dress code...no uniforms!

JOB SUMMARY:

The Executive Administrative & Project Coordinator provides high-level administrative support to the CEO and senior leaders while also serving as a key contributor to strategic projects and business operations. This role functions as both an executive assistant and a project coordinator, with responsibilities that include independent planning, cross-functional collaboration, and process development across multiple areas of the organization.

ESSENTIAL DUTIES & RESPONSIBILITIES (includes other duties as required):

Manage executive calendars including scheduling appointments, meetings, and travel arrangements.
Coordinate logistics for executive meetings including preparing meeting materials, reserving conference rooms, and arranging catering.
Update and maintain internal and external documents such as price lists, customer databases, and sales reports.
Serve as a point of contact for external representatives, handling inquiries and communications professionally.
Independently manage project timelines and deliverables for special initiatives, including consulting partnerships, cross-functional process improvements, and systems development.
Contribute to business operations by identifying process gaps, recommending solutions, and coordinating with internal stakeholders to drive execution.
Oversee office management tasks including ordering supplies, coordinating office maintenance, ordering business cards, stocking Showroom cooler, and processing invoices.
Serve as the primary administrative contact for the holding company, facilitating communication and coordination as needed.
Attend meetings and provide meeting minutes as requested.
Lead the coordination of a company-wide customer database project, ensuring alignment between legacy systems and business needs in preparation for a cloud-based system upgrade
Support project planning, resource tracking, and stakeholder communication for consulting engagement initiatives, including project execution with AGI.

SKILLS/QUALIFICATIONS/EDUCATION/LICENSES & CERTIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum 2 years of experience in executive support and office management required.
Bachelor's degree in business administration or a related field required.
Project management experience preferred.
Strong time management skills with the ability to multitask and prioritize effectively.
Excellent written and verbal communication skills.
Ability to exercise independent judgment, manage competing priorities, and make decisions related to project timelines and business processes.
Self-motivated with a high level of attention to detail.
Proficiency in Microsoft Office Suite and other relevant software applications.
Ability to work effectively under pressure and adapt to changing priorities.
Some travel required.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodation will be made which may pose serious health or safety risks to the employee or others, or which impose undue hardships on the organization.

Ability to sit for extended periods of time (up to 8 hours).
Ability to stand and walk regularly.
Occasionally, be able to lift/carry, push/pull up to 35 lbs.
Frequent head and neck rotation.
Frequent handling, grasping, and writing as needed for daily tasks at a standard computer workstation.
Ability to constantly use a computer keyboard/mouse/monitor to enter data (repetitively).
Ability to endure occasional movement bending, stooping, and reaching above shoulder level as needed for daily tasks.
Occasionally climb stairs to multi-level work site.

WORK ENVIRONMENT:

Primarily works out of Statesville location or Momentec corporate office.
May work remotely as schedule allows.

WORK HOURS:

Full-Time, Exempt: Monday-Friday, 8:00AM-5:00PM. Some weekend work may be needed.

DRESS CODE:

Dress appropriate.

DISCLAIMER:

All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

Momentec Brands provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Momentec Brands complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Momentec Brands requires all candidates to pass a pre-employment drug screen (necessity varies by location) and background check.

Applicants have rights under Federal Employment Laws which can be found at the following sites by holding the Ctrl button and clicking on the link:

Family and Medical Leave Act

https://www.dol.gov/agencies/whd/posters/fmla

EEO

https://www.dol.gov/sites/dolgov/files/OFCCP/regs/compliance/posters/pdf/22-088_EEOC_KnowYourRights.pdf

Employee Polygraph Protection

https://www.dol.gov/agencies/whd/posters/employee-polygraph-protection-act

E-Verify

https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf

Right to Work

https://www.everify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf

Apply

Location:: Statesville
Job Type:: FullTime

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